Vico

Membership Management Software

Manage applications, membership fees, renewals and events in one platform.

Based in Singapore. Serving Asia Pacific.

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Friends laughing and talking together outdoors in the sunshine
Admin system / Overview

Overview

Monday, 9 November

This month
Active members1,284Across all membership plans
Pending applications8Awaiting review
Upcoming events3Scheduled this month

Recent members

Membership status
Emma WilsonIndividual member
Active
James MartinBusiness member
Active
Olivia LeeIndividual member
Renewal due
12 memberships due for renewalThis month
Members enjoying a conversation at an indoor gathering
Upcoming event

Member networking lunch

12 Nov, 12:30 pm

The Community Hall

24 registered
Sample Admin system

Who is Vico for?

People sharing a meal at a community gathering

Alumni associations

Manage alumni profiles, verify eligibility and organise memberships and reunions.

Explore alumni software
People taking part in a business community discussion

Chambers of commerce

Manage company memberships, representative contacts, renewals and business events.

Explore chamber software

One member record across all three.

01

Website

Introduce your organisation, share activities and welcome new applications.

VicoMembership
Your community

Memberships, events and news.

Apply for membership ↗
Upcoming events3
02

Admin system

Review applications, manage memberships and follow up on payments and renewals.

VicoApplications8 pending
Emma WilsonReady for review
→
James MartinDetails received
→
Olivia LeeApproved
→
03

Member portal

Activate an account, manage membership, pay fees and register for eligible events.

My membership
VicoActive

Olivia Lee

Annual membership
My events2 registered

From application to active membership.

Music: Easy Lemon by Kevin MacLeod, CC BY 4.0. Edited excerpt mixed under narration. Footage: fauxels / Pexels.
Vico
  1. 01Website

    Discover

    Browse membership options and events.

  2. 02Website

    Apply

    Submit your details and supporting documents.

  3. 03Admin system

    Approve

    An administrator reviews eligibility.

  4. 04Email

    Receive invitation

    Receive your account, temporary password and activation link.

  5. 05Member portal

    Activate account

    Sign in and set your password.

  6. 06Member portal

    Pay membership fee

    Pay your fee to activate membership.

  7. 07Member portal

    Join an event

    Register for events available to your membership.

  8. 08Member portal

    Renew membership

    Choose your next membership period and complete payment.

Renewal payment

Core features

01

Member records

Manage individual and company profiles, contacts and membership history.

02

Applications & approval rules

Set required details, review stages and approval responsibilities.

03

Membership plans

Define membership levels, fees, benefits and access rules.

04

Payments & renewals

Track dues, payments, expiry dates and renewal status.

05

Events, tickets & eligibility

Manage ticket types, prices, capacity, booking eligibility and attendance.

06

Member self-service

Let members update profiles, pay fees and manage bookings.

07

Newsletters

Create and send updates to selected member groups.

08

Email templates

Manage reusable messages for applications, approvals and renewals.

Members manage their own details, payments and bookings.

Explore the platform
Vico
Member portal
Your community

Welcome back, Olivia.

Community members sitting together by the sea
Your next event

Community day by the bay

14 November, 10:00 am

Waterfront ParkRegistered
Annual membershipActive

Olivia Lee

Member ID 00428Valid until 30 Jun 2027

Why Vico

One record across the member lifecycle

Keep applications, approvals, payments, events and renewals linked across your Website, Admin system and Member portal.

Start small. Expand at your pace.

Begin with a lightweight standard edition and a manageable upfront investment. Add features and customisation in phases as your needs become clearer.

Configure rules. Add custom workflows.

Set membership tiers, approval rules, fees and event eligibility. Add custom workflows and integrations beyond the standard edition.

Singapore support. Flexible hosting.

Get setup, training and ongoing support from our Singapore team. Host in Singapore by default, or arrange hosting in your preferred country.

  • SGD payments
  • PayNow
  • GST support

Implementation & support

Review your workflows, prepare your data and launch your core setup. Add further capabilities in phases, with training and support agreed for each stage.

Discuss your rollout
Questions, answered

Planning your membership platform?

What can be configured, and what needs custom development?

Membership types, approval requirements, fees and access rules are reviewed for your setup. Additional integrations and workflows are scoped separately, with configuration and custom development identified in the proposal.

Can we move records from spreadsheets or another system?

We assess your exports, record structure and data quality before planning migration. The agreed scope covers field mapping, duplicate handling, historical records and validation.

How is pricing structured?
Implementation Fee
Based on your chosen edition and tier, including data migration. Alumni editions start at US$1,000; Chamber of Commerce editions start at US$3,000.
Annual Fee
Based on member count, email volume and storage.
Custom Fee
Charged for customisation beyond the standard edition, according to the agreed scope.
How long does implementation take?

Standard editions can usually launch within 3 days. Customisation adds time, but most projects can go live within 4 weeks.

What should we prepare for implementation?

Prepare your membership types, application and approval rules, fees, renewal cycles and current data sources. Identify the team members who will test the setup before launch.

Discuss your requirements

Try Vico for 15 days.

Explore membership management with your team.

Request a 15-day trial